Library Circular

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Library Circular

Top|Library Rules|Book Bank|Guidelines for purchase of books|Library Fine

Library statistics
  • Area of the library
8100 sq.meters
  • Stack Area
5600 sq.meters
  • Seating Capacity
  • Staff in Central Library
  • Staff in Faculty Libraries
  • Registered Members
  • Books
  • Manuscripts
  • Thesis & Dissertation
  • CDs & Micro-films
  • Print journals
  • Online Journals
  • Online Databases
  • Magazines & Newspapers
  • Membership with Computer Networks
  • Inter-library loan (ILL)
  • Library Portal
Available (linked to
Jamia Hamdard Website




1.1 The Library shall remain open on all working days from 9.00 am to 5pm.

1.2 The Text Book Section of the Central Library will normally remain open till 12 midnight during academic session. Timings for Saturday, Sunday and Holidays will be 9 am to 5pm, which may be extended as per directive of the competent authority.

1.3 The Loan Counter shall be closed half an hour before the closing of the Library.


2.1 The following are entitled to enroll themselves as members:

(a) Students of the JAMIA Hamdard;

(b) Teaching, Non-Teaching, Academic and Library Staff of the JAMIA Hamdard;

(c) Special members.

2.1.1 The students of the JAMIA Hamdard shall be enrolled as members of the Library after filling up the prescribed application form and on producing the Identity Card issued by the Dean’s Office.

2.1.2 The teachers shall be eligible for enrollment as members of the Library on their submitting the prescribed membership form duly endorsed by the Dean of the Faculty concerned.

2.1.3 The non-teaching staff shall be eligible for enrollment as members of the Library on their submitting the prescribed membership application form duly recommended by the respective controlling Officer.

2.1.4 The special members i.e. those who are not directly connected with the JAMIA Hamdard but want to avail of the library facilities shall be enrolled after submitting application and are duly introduced by the Dean/Head of Department concerned of the JAMIA Hamdard. They shall be allowed to consult books/journals in the library. They shall also be given photocopying service on payment basis.

2.1.5 The students shall renew their tickets at the beginning of each Academic year.

2.1.6 A member who has lost a Borrower Ticket shall request in writing for duplicate card to the Librarian. The Member shall pay a fee of Rs. 100/ for each Duplicate Ticket required which may be enhanced from time to time.

2.1.7 For the withdrawal of his/her security deposit, the special members shall inform the Library in writing at least one week in advance.


3.1 All persons may be allowed admission to the library provided that the Librarian may at his discretion refuse admission if he considers a person either of unsound mind, intoxicated or otherwise shabbily dressed. The decision of the Librarian or the next senior officer of the library in the absence of the Librarian shall be final in this matter.

3.2 Every person who enters the library shall sign the gate register in token of his acceptance to adhere to the rules of the library.

3.3 Membership/Identity Card is to be shown at the entrance, at the Service Counter or within the library premises, when requested.

3.4 All personal belongings except purses and notebooks shall not be allowed to be carried with the readers beyond the issue counter. These shall be deposited at the property counter.

3.5 The readers shall keep silence within the library premises.

3.6 Smoking and spitting are prohibited except in the special spots and rooms provided for this purpose.

3.7 No reader is allowed to sleep in the library premises. The defaulter may be refused the use of the library or his registration may be cancelled.

3.8 Readers are requested not to write or mark or otherwise disfigure and damage books, furniture, etc. In case of any damage being done, the person responsible will be punished as per JAMIA Hamdard rules and also required to replace the article damaged or pay its replacement cost.


4.1 The members are entitled to take books on loan at the following scale:

(a) Undergraduate Students... 2 books

(b) Master’s Degree Students... 3 ,,

(c) Ph. D. Students... 4 ,,

(d) Teachers... 5 ,,

(e) Readers... 6 ,,

(f) Professors... 8 ,,

(g) Senior Library and Administrative Staff... (Class-I and above) 5 ,,

(h) Other administrative staff... 3 ,,

(i) Special Members... 2 “

(j) Non-teaching staff will not be allowed to borrow textbook.

4.2 Members shall be responsible for any loss/damage which the library may suffer through the loss or misuse of Readers’ tickets.


5.1. The books shall be issued to borrowers for a period of ten days.

5.2. Books on loan shall be returned on due date from the date of issue.

5.3. Readers’ tickets are not transferable.

5.4. Borrowers must satisfy themselves about the physical condition of books before borrowing.

5.5. Manuscripts, reference works, rare books, reproduction materials, maps, periodical publications and microfilms shall not ordinarily be issued on loan.

5.6. An over due charges will be realized from the users in case the books are returned late. The charges are automatically calculated by the library software as per the fine calculation table displayed on the notice boards from time to time.

5.7. Book(s) taken out of the library reading rooms in an unauthorized manner, issued from Reserved books/Text books section shall be fined Rs.50/= per day which may be revised from time to time. After the expiry of one month, defaulter shall be required to pay the price of the book plus overdue charges.

5.8. Members who repeatedly fail to return books on the due date may be debarred from Membership of the Library.

5.9. Borrowers shall be responsible for the safe custody and return of books. When a book is lost or mutilated by a reader, he/she shall have to replace the book by its latest edition or pay the cost of its latest edition plus 20% processing charges.

5.10. If a member does not pay off the library dues, the privilege of borrowing books may be suspended to till he/she deposits the requisite amount.

5.11. The Librarian shall have the power to refuse the issue of a book to any member or he may recall any book without assigning any reason therefor.

5.12. Late fine charge against the defaulter may be condoned/reduced in exceptional condition. The defaulter shall be asked to submit certificate of sickness or other genuine ground due to which he/she could not attend classes and accordingly, could not return the book in due date.


6.1. Library cooperation will be extended in the following cases:

(a) On the request of the other universities, Research Institutions, Educational Institutions and well-established libraries the books, publications and other materials belonging to Jamia Hamdard Central Library may be issued on Inter Library Loan basis subject to getting the same cooperation from the other side too.

(b) The HMS Central Library may extend cooperation in providing Practical Training to the students of Library Science on the recommendation/request by their recognized institutes.

(c) The HMS Central Library may also extend professional cooperation in providing expert advice to the libraries of other institutes/colleges and/or universities.

(d) Recognized institutional member(s) of DELNET can become members to get books on inter-library loan system.


7.1. Members shall keep the library informed of any change of address during the period of his/her Membership.

7.2. Members shall keep the library informed immediately in case of loss of book or other material borrowed from the library.

7.3. The Librarian at his discretion may grant special permission to any member to borrow books on such conditions as he may specify in each case.

7.4. While in the library, all the persons shall observe the rules and procedures of the library and submit to the discipline enforced by the Librarian.

7.5. Conversation, talking, sleeping, smoking, loitering and use of mobile phones shall not be allowed in the library.

7.6. Special privileges may be extended to a Member if they are considered necessary by the Vice Chancellor.

7.7. All members of the teaching, non-teaching staff, students, research scholars, adhoc, temporary, contractual, visiting and guest teachers and others are required to obtain clearance from the library before leaving the JAMIA Hamdard. Students shall be required to obtain clearance from the library before issuance of their Hall-Tickets (Admit Cards) at the time of final examination and before taking their degrees, diplomas and certificates.

The Library Rules may be altered or amended or new rules may be added to the existing ones by the Library Committee from time to time without notice to the members and these rules or any alterations or amendments to them shall be effective and binding on all concerned. A copy of the rules will be made available when asked for.


There will be the following types of Library Fine which may be imposed on library users by library staff as authorized by the JAMIA Hamdard Librarian:

1. Late Fine: The fines accumulated on account of returning the book/s after due date by any User are calculated according to the fine calculation Table entered at the time of system setup in the Libsys package (copy of the table enclosed);

2. Book Fine: The fines accumulated by any User because of the loss of book/s for which the person is not able to provide a replacement copy or an amount (in case of newly published book), which is the actual cost of the lost book plus 25% by way of processing charges. However, in case of out of print books and rare books, the fine to be recovered will be not less than Rs. 500/- per title;

3. Unauthorized Use Fine: The fines accumulated by any User on account of taking out book/s from any library section in an unauthorized way without obtaining the permission of the dealing staff for the same. The fine to be recovered will be Rs. 100/- per day per title;

4. Indiscipline Fine: Any User indulging in an act of gross indiscipline within the library premises is liable to be punished with imposition of a fine. The fine to be recovered will be Rs. 1000/- each student for each occurrence of indiscipline conduct.

Grounds for condoning Library Fines

No library fine shall be condoned without a valid ground mentioned hereunder and verified thereof by a chain of JAMIA Hamdard Authorities:

1. On Medical ground: The late fine accumulated by any library user on account of medical confinement for a period that is verified by a registered medical authority and countersigned by the Dean of the concerned Faculty may be taken as a valid ground for consideration of 100% condonation of late fine for the said period only;

2. On the ground of natural calamity or abnormal law & order situation: The late fine accumulated by any user on account of the situation of natural calamity or abnormal law & order situation that prevents him/her to reach in time to return the due book/s may be taken as valid ground for consideration of 100% condonation of late fine for the said period in case the ground of absence is verified by a legal local authority and countersigned by the Dean of the concerned Faculty;

3. On the ground of System Failure: The late fine accumulated by any user may be considered for 100% condonation on the ground of library computer system failure provided it is verified by the In-charge of the concerned library section who shall maintain a record for the same;

4. On the ground of sympathetic consideration: Any type of library fine may be considered for condonation by the JAMIA Hamdard Librarian on the recommendation of the Dean of the concerned faculty to which the user belongs on the basis of genuine contrite by the offending library user or his/her genuine economic inability or some other reason. The amount of fine to be condoned on sympathetic consideration should not exceed 50% of the total amount following the procedure detailed as above.

Library fine (Effective from March 2009)

Late fine for book is calculated from the due date stamped on the Due Date Slip at the time of issue of book in accordance with the table given below for Fine Calculation.

Days Rs./day
11 & above5.00

If a book is late by 5 days, the student has to pay a late fine
Rs.1.00(1x@Re. 1.00) + Rs.8.00(4xRs.2.00) =Rs.9.00

If a book is late by 15 days, the student has to pay a late fine
Rs. 1.00(1xRs.1.00) + Rs.8.00 (4xRs.2.00) + Rs.15.00( 5x@Re. 3.00) + Re. 25.00(5xRs.5.00) =Rs. 49.00.



Modalities for Utilization of Book Bank Facility

The Book Bank established in HMS Central Library, Jamia Hamdard is providing additional borrowing facilities to economically weaker students of the JAMIA Hamdard. The facility has been made further strengthened from January 2004, as per the recommendation of NAAC Team. In order to streamline the activities of Book Bank following procedures will be followed:

1. Eligibility criteria

The Deans of faculties/DSW will identify and recommend names of students having weaker economic background to the JAMIA Hamdard Librarian at the beginning of the academic session. Later on the names of general students may also be recommended by Deans/HODs of the faculties/depts. who may be considered on first come first serve basis if there are more books available for loan in the Book Bank.

2. Entitlement

Number of books may be borrowed by each student will be as under:

Diploma/Certificate --- 1 title only

Under-graduate --- 2 titles only

Post-graduate --- 3 titles only

3. How to register

The students shall submit applications in the prescribed format to be downloaded from the JAMIA Hamdard website/web notice board ( The application forms duly recommended by the respective Deans/DSW will be submitted in the office of JAMIA Hamdard Librarian for his approval.

4. Lending practice

The issue of books will be carried out strictly according to first come first serve basis.

5. Borrowing period

Books will be issued for whole semester in the beginning of each academic session (July & January).

6. Lending schedule

The Book Bank Section will notify the lending schedule on the notice boards of the Central Library and also web notice board for various courses in each semester.

7. Exchange/return of books

There will be no exchange of the book(s) once issued from Book Bank. However, book(s) may be returned before the due date. The Book Bank shall accept return of books at its counter on each working Monday between 10 a.m. to 12 noon.

8. Books check-out/check-in

Check-out and check-in of books will be accepted from the Book Bank located on the 2nd Floor, Central Library. However, the Library reserves its right to demand the return of any book(s) before time in case of urgent requirements.

9. Books liability

Safe custody of the book(s) borrowed by a student from Book Bank is the total responsibility of the student concerned. Damaged books will not be accepted for check-in. In such cases, the students will have to pay the total cost of the books or he/she may be asked to replace it with the latest edition available in the market. Similarly, the book(s) lost has to be replaced or the current cost be paid in cash. In case of a set, if any particular volume is reported lost, the whole set will have to be replaced or the current cost be realized.

10. Library Online Catalogue

The total bibliographic data with location aids has been provided on-line on the library OPAC as well as the Web OPAC. Students are expected to fill in the required particulars of the books, etc. (Title, Author, Call No.) on the requisition form.



Name of the Student: __________________________________________________

Class:_____________ Semester/Session:_____________ Library ID:___________

Details of the books required:

Sl.No. Author Title of the Book Call No. Accession No.
1 ... ... .... ...
2 ... ... .... ...
3 ... ... .... ...

Signature of the student

Recommended by DSW/Dean of the Faculty with Stamp.

Permission of the JAMIA Hamdard Librarian:___________________________________

Number of Books Issued:______________________ Date ____________________

Number of Books Returned: ___________________ Date ____________________

Remarks: ____________________________________________________________

Signature of Dealing Staff

JAMIA Hamdard Librarian




In addition to existing rules of recommendations by HODs and Deans as communicated through Office Order No. AS/PPB(CL)/JH-5/2008 dated 29/04/2008 (copy enclosed) the following rules will govern the purchase procedure in the HMS Central Library. 

Discount rates 

In stead of the existing flat rate of 25 % discount, the following discount rates shall be applicable in Jamia Hamdard. As and when necessary Jamia Hamdard will have exclusive right to revise the basic rates of discount and to provide for the higher rates of discount. 

S. No.


% rates of discount on the printed  price of the books/publications (basic rates)


Foreign publications (latest edn.)

20% and above


Foreign publications (old edn.)

30% and above


Paper back edn. of foreign and Indian publishers

15% and above


Indian publications

25% and above


Text books

25% and above


Central govt./State govt./ other institutional publications

10 % and above


Multi vol. publications /Reference and lexicographical publications

25% and above


Reprints of classical works

25% and above


Study Material for IAS Coaching

10% and above

Vendors are required to supply the books within a time frame of 15 to 30 days in normal situations. Vendors are also required to supply books on short notice as well. In case of import of foreign books, vendor will seek advance permission from the HMS Central Library.


If a vendor fails to supply the order within the specified time, HMS Central Library reserves the right to cancel the order unilaterally and to pass on the order to other vendor. 

HMS Central Library will have power to negotiate the rates of discount. HODs and Deans will only recommend the titles for purchase and supply. 

Registration and Listing of Vendors/Publishers/Distributors/ Supplier 

Every book seller/ vendor/ publisher/ distributor shall have to get registered before undertaking business in different departments/faculty of Jamia Hamdard.

Registration process will start in the month of July-August in every two year.  The following registration documents need to be furnished to the central library: 

  1. Copy of PAN/ TAN
  2. Address proof (election Identity card/Ration card/telephone/electricity bills.)
  3. Bank statement of last six months.
  4. In case of supplier being not a publisher, they would have to provide verified documents from the publishers whom they represent.

Security Deposit 

Each publisher/vendor/supplier/distributor has to deposit either of the following: 

(i)                Bank Draft of Rs. 25000/- in favour of Jamia Hamdard, payable at New Delhi, as refundable security deposit.

(ii)              Bank Guarantee equivalent to the value of supply of books. 

Above security deposit shall be refunded to the concerned vendor as and when it ceases the right to supply the books to Jamia Hamdard. 

Price Proof (Printed and Non-printed) 

All vendors are required to provide the original invoice from the publishers and authorized distributors (in case of foreign publishers) as a price proof. Any other supplements such as catalogue price, e-prints from internet sources etc. cannot be treated as price proof.  

Exchange Rates 

All books of foreign origin, priced in foreign currency will be procured/purchased on the Bank Exchange Rates adopted by the Nationalized Banks of India on buying rates on the date of receipt of the books. The vendors shall support the exchange rates charged in every bill with the certified copy of the exchange conversion rates issued by the Nationalized Banks.   

V.C. Approval 

It will be mandatory to get approval of the Vice-Chancellor if the price of the individual book, including multi volume books, exceeds Rs. 10,000/=. 

Purchase of Project Books 

Project books shall be purchased through HMS Central Library, instead of direct purchase by the Project Principal Investigator. Project Principal Investigators will send their recommendations for the purchase and supply of the books directly to the HMS Central Library. Project books are exempted from existing practice of approval and recommendation by HOD/Dean.